Solutions · Education
Conversational AI Forms for Tutors, Schools & Training Providers
Education enquiries are weirdly hard. The decision-maker is often a parent, the user is a student, the right course depends on a level diagnostic, and the schedule fit can make or break the engagement. Static enrolment forms collect names and emails — they don't actually match the right student to the right tutor or course. Ryvet does that in the chat.
Why static enrolment forms cost you students
Education enquiries split awkwardly between buyers and users. A parent fills the form on behalf of a Year 9 maths student; a 23-year-old fills it for themselves wanting to upskill; a corporate L&D manager fills it for a team of 12. Same form, three completely different intake conversations needed. Most education sites force one bland form on all of them — and lose the leads who needed nuance.
Subject-level matching is the next killer. Year 9 maths covers a huge range — algebra basics for some, advanced trigonometry for others. A driving learner could be on Ls or about to sit their P-test. A coding bootcamp prospect could be a complete beginner or a self-taught coder filling gaps. Without a quick diagnostic, your enrolment team spends 15 minutes per call figuring out where the student is at — and the lead conversion drops because students who can't articulate their level give up before booking.
Schedule fit is the closer. The student is interested, the tutor or instructor is qualified, but if the only available slot is Tuesdays at 4pm and the student's after-school activities are on Tuesdays, the enrolment dies. Schedule capture has to happen during the qualifying conversation, not as a follow-up.
How Ryvet works for education providers
Branch by parent vs student vs corporate
The first question — "Are you enquiring for yourself or for someone else?" — branches the whole conversation. Parents get parent-shaped questions ("what year is your child in?"); students get student-shaped questions; corporates get group-size and budget questions.
Run a quick level diagnostic
Two or three well-chosen questions tell you whether a maths student needs Year 7 fundamentals or Year 12 specialist support — without a 30-minute pre-call. Same for driving (Ls, fresh Ps, refresher), languages (CEFR levels), or coding (fresh start vs filling gaps).
Capture schedule fit as part of the conversation
Days and times available, location preferences, frequency. The chat then offers real slots from your tutors' or instructors' calendars that match — instead of a generic 'we'll send some times'.
Match to the right tutor or course on the spot
Subject, level, schedule, and personality preferences all feed into a match — and the chat presents the matched tutor or course with their bio and a real time slot. Conversion lift over 'we'll be in touch' is dramatic — students sign up while they're still motivated.
In practice
A Year 11 student's parent lands on a tutoring company's site at 8pm. Ryvet asks who the lessons are for ("my daughter"), what year (Year 11), what subject (Methods), what specifically she's struggling with (calculus introduction), how often she could do lessons (weekly), preferred days (Tuesday or Thursday after 4pm), and location (in-home in Glen Waverley). The chat matches her to a Methods tutor with availability Thursdays at 5pm in that area, presents the tutor's bio, and books the first lesson. The mother walks away thinking 'that was easy' — and the company gets a 90%-likely-to-pay lead with all the matching done.
Templates for Education
Ready-made conversation flows you can use as a starting point.
Tutor Lesson Scheduling
Match students with subjects and schedule tutoring sessions.
Driving School Enrollment
Match learners to instructors by location, level, and lesson package.
Coaching Program Application
Pre-qualify high-ticket coaching applications by goals, commitment, and fit.
FAQs for Education businesses
Can Ryvet integrate with my school management or LMS (TeacherKit, Cliniko, MyTutor, Calendly)?
Yes — via Zapier, native integrations, or our REST API. Most tutoring marketplaces, school management systems, and LMS platforms can receive enrolments from Ryvet. Calendly and Google Calendar work natively for individual tutor or instructor calendar booking.
How do you handle parental consent for under-18s?
When the chat detects a parent enquiring for a minor, it captures the parent's details as the contact, captures the student's details for the tutor, and adds an explicit consent confirmation step. For corporate or school-arranged tutoring, we add a separate consent capture for the school as authoriser.
Can it handle payment plans (weekly, term-by-term, upfront)?
Yes. The chat presents the payment options at the booking step — weekly via direct debit, term-upfront with a discount, payment plan over 4 instalments, etc. Payment is collected through Stripe (full or first instalment) at the end of the conversation, or deferred to your existing billing system if you prefer.
Will the chat work on a mobile-first audience (parents on phones)?
Yes — Ryvet is built mobile-first. The chat works exactly the same on a phone as on a desktop, takes about 90 seconds to complete a tutor enrolment, and handles touch-based option-picking better than dropdown-heavy forms. Most education enquiries come from mobile, and the conversion lift over a desktop-designed form is significant.
Education enrolments are won by matching the right student to the right tutor or course — fast, while the motivation is there. Ryvet does the matching in a 90-second chat, books the first lesson into a real calendar slot, and turns parents from researchers into customers in a single visit. Drop your URL into the preview tool to see how it would work for you.
See Ryvet on your education site
Drop your URL — we'll auto-generate a chat version of your existing form in under a minute. Free, no signup.